General Questions

The General Registration Fee is 305 euros with accomodation and 275 euros without accomodation.

The registration fee, includes accommodation, all meals and transportation between congress venues during the official dates of the congress (25th to 29th of July). 

Is the transportation fee included in the Registration Fee include?

Flight costs and transportation costs from/to the hotel or to/from the Congress Venues will not be arranged by the Organizing Team nor will it be reimbursed by the Region 8 and thus should be financially handled by the participant.

What if i choose the registration without accommodation?

If you choose for the option without accommodation, please remember that the hotel has to be booked and paid by yourself and will not be reimbursed under any circumstance.

Can i cancel my registration?

Yes, you are free to cancel your registration at any point, but keep in mind the refunding policy: participants will only get a full refund until the 31st of May. Cancellations after the 1st of June have a cost of 70€. After the 1st of July no refund will be possible.

You can check for information on how to get to Gothenburg and the Congress Venues on our About Page

Is there an Ambassador Program?

No, there is no Ambassador Program.

Yes, your digital certificate will be given to you after the congress, via email.

In case you choose the ticket with accommodation, the breakfast is included.

Funding

You have to be either an IEEE Student Member or a Young Professional Member, and your OU must fulfill the eligibility criteria. For more information, please check the Funding Policy Document here.

The funded registration will include the same as the General ticket you choose. If you choose to have your own accommodation (General Registration without accommodation), you will only be reimbursed for the 275€ fee.

All the funding application results will the announced, the latest, on the 13th of May. All the applicants will receive an email with the final status of their application. Please, keep in mind that the funding confirmation from Region 8 can take up to four weeks.

Yes. After you receive the email confirming you will be funded by Region 8, you will have to register to the event as a normal participant, by filling the registration form and paying the regular fee (with or without accommodation, according to your own choice). After the event, upon revision of your attendance, you will be reimbursed for the ticket fee and the ticket fee only.

You will be reimbursed after the Congress. To get reimbursed, you must:

- Attend the entire programme, including but not limited to social activities, plenary sessions, keynote talks and all workshops (including the company visit) you signed up for.

- Provide the bank account details to which the transfer should be made. You will get further instructions after revision of your attendance during the event.

No. Funding covers the cost of your registration ticket (305€ with accommodation or 275€ without accommodation), which does not include travel costs to Sweden

You can apply for funding and check all related information on the R8 SYP website, in the page Apply for Funding!

No. Funding covers the cost of your registration ticket. If you choose for the ticket with accommodation, you will be staying at the location chosen by the organization team.

No. If you have attended a previous SYP edition, funded or not, you are not eligible to receive funding from Region 8. This is independent of the membership grade you had at the time you attended the Congress.

Visa

Important information

In case if you get your visa request rejected, whether you are a funded applicant or not, your registration fee will be reimbursed if and only if you comply with the following:
  • Complete your registration and fee payment before the 29th of May 27th of May (inclusive);

  • Send proof (to r8sac@ieee.org and r8yp@ieee.org with info.r8syp@gmail.com in CC) that you started your VISA application process within 1 day of receiving your VISA invitation letter (e.g. appointment confirmation);

  • If your VISA is rejected, to send a copy of the rejection letter (to r8sac@ieee.org and r8yp@ieee.org with info.r8syp@gmail.com in CC) on the same day it is received

If you follow the above, your registration fee will be reimbursed in full, even if your VISA is rejected after the 1st of July. If you don’t follow all the instructions above, the normal reimbursement policy applies.

You should apply for a VISA as soon as possible and inform the Organising Team about the progress and status of your VISA application. This step is very important to help us understand and prevent future issues with visa applications being cancelled or considerably delayed.

If you are unsure whether or not you really need to apply for a VISA, please check here to ensure your country requires you to issue a VISA in order to enter Sweden.

The “Portal das Comunidades Portuguesas” is the website our government provided which includes all VISA related information. For more information about applications, types and other VISA related matters, please check here.

No. Funding covers the cost of your registration ticket. If you choose for the ticket with accommodation, you will be staying at the location chosen by the organization team.

No. If you have attended a previous SYP edition, funded or not, you are not eligible to receive funding from Region 8. This is independent of the membership grade you had at the time you attended the Congress.

You have more questions ?

For more info regarding the accommodation, Please send to us at: accommodation.r8syp@gmail.com
For more info regarding the Visa, Please send to us at: visa.r8syp@gmail.com
For more general info , Please send to us at: info.r8syp@gmail.com